Catalog Entries and Databases

September 19th, 2009 Comments Off on Catalog Entries and Databases

If we were collecting drawings centuries ago, at least in Italy, we would probably have assembled our drawings as Padre Sebastiano Resta (1653 – 1714) had–using albums and writing pertinent information right by the drawings. A major drawback of keeping drawings in albums, or laid down on mounts,  is that a good many drawings are double-sided and by pasting drawings down, you lose one side. (Discovering that you have another drawing on the verso of a laid down drawing is similar to the thrill of discovering that there are two layers to the chocolate box.)

Codice Resta

Padre Sebastiano Resta | Libro d'Arabeschi | Album of Drawings | Biblioteca Comunale | Palermo

Most people now keep their drawings in mats and information is stored apart. FileMaker Pro and Access are two databases that can be used for storing this type of information. Since I’m always worried about losing information, whether by corrupted programs or computer failure, it would be wonderful if one could use Google docs to keep all the information together, both fields and images. This would  be useful for accessing information from computers at libraries and anywhere. Once I finish this post, I’m going to write to suggest the idea to Google.

The following is a list of possible fields for catalog entries or fact sheets.

  • Creation Place
  • School
  • Century
  • Artist’s Name
  • Birth Place
  • Birth Date
  • Death Date
  • Death Place
  • Image Recto
  • Title Recto
  • Date of Work
  • Media Recto
  • Insciption Recto
  • Image Verso
  • Title Verso
  • Date of Work
  • Media Verso
  • Inscription Verso
  • Carrier/Drawing Support
  • Size in Millimeters/Inches
  • Watermark Image
  • Watermark Reference
  • Inventory Number
  • Acquired from
  • Date
  • Price
  • Provenance
  • Lugt Image
  • Lugt Number
  • Exhibitions
  • Bibliography – Real
  • Bibliography – Related
  • Notes/Correspondence

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